Overview
From $52,198 to $82,656 Annually
110 State Street
Albany, NY 12236
Minimum Qualifications
Do you want a career with a purpose that provides work/life balance? Apply today to join the Office of the New York State Comptroller.
No exam required under the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) Program.
- Administrative Analyst Trainee 1
For appointment to the Administrative Analyst Trainee 1, equated to SG-14, you must have:
- A Bachelor’s or higher degree
- Administrative Analyst Trainee 2
For appointment to the Administrative Analyst Trainee 2, equated to SG-16, you must have:
- A bachelor's degree and one year of professional experience conducting management and organizational studies to review and revise procedures for new or changing programs, review organizational performance, conduct data analysis, and develop internal controls.
A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.
- Senior Administrative Analyst SG-18
For appointment to a Senior Administrative Analyst SG-18, you must have:
- A bachelor's degree and two years of professional experience conducting management and organizational studies to review and revise procedures for new or changing programs, review organizational performance, conduct data analysis, and develop internal controls.
A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.
Competitive Minimum Qualifications
You must be currently reachable on the appropriate eligible list for this title, eligible under the 55 b/c program, or eligible to transfer to this title under Section 52.6 and/or 70.1 of the Civil Service Law.
Transfer:
For 52.6 and/or 70.1 transfer to a Senior Administrative Analyst, salary grade (SG)-18, you must have one year of permanent competitive, or 55-b/55-c service in an approved title for transfer allocated to an SG-16 or above. SG-14 or above for a Trainee 1, SG-12 or above for a Trainee 2, depending on qualifications.
To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov)
Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.
55b/55c Program appointment:
This position may be designated 55 b/c and is subject to verification of applicant eligibility. For more information on this program, please visit the NYS Department of Civil Service website, 55b/c Recruitment Resources Center (ny.gov)
Traineeship salary information:
The position may be filled at the Administrative Analyst Trainee 1 equated to SG-14 ($52,198), Administrative Analyst Trainee 2 equated to SG-16 ($58,247), or full performance Senior Administrative Analyst SG-18 ($$65,001) based on the candidate’s education, experience, and previous state service. Salary is nonnegotiable.
Candidates hired at the trainee level will be advanced to the full performance Senior Administrative Analyst SG-18 following successful completion of the traineeship.
Duties
Administrative Support for SGA Applications: Management of SGA seating reservations for field staff, including maintenance of available cube inventory at 110 State Street and 59 Maiden Lane, implementation of monthly reservation spreadsheets, answering staff questions about cubicle reservations, and escalating staff issues to management. Maintenance of SGA location sheet, including updating staff schedules, and answering questions about application features. Addressing staff requests for peripheral equipment. Providing support for various other SGA/OSC applications.
Office Support Activities: Performs various administrative duties, including but not limited to managing various business mailboxes, help develop infographics for audit reports, etc. Develop and implement a records management program for the Admin unit, both electronic and physical. Reviews equipment and spaces needs and prepares space utilization plans for Albany Office.
Performs Staff Services for Executive Staff and Program Managers: Conducts special studies and research about issues/programs and prepares reports and recommendations. Reviews and maintains SGA policies and procedures, ensuring they are available for and sent to affected staff/units as needed. Analyze data and prepare reports on Division performance using data from SGA’s Project Tracking System. Reports address issues such as time in field work, report processing time, and cost savings. Monitor accuracy of data to ensure to ensure analysis are accurate and complete. Prepare reports on outstanding agency responses and problems identified in the audit log report and division compliance with mandated audits. Assist with monitoring staffing levels and ratios to facilitate staffing decisions. Supervise the SGA evaluation process.
Purchasing of Goods and Services: Responsible for the purchase of goods and services in SGA’S Albany Office, either with P-card or Purchase Request. Locates sources for goods and services. Prepares cost/benefit analysis of goods and services.
Supervise Clerical Staff: Supervise Administrative Services support staff in Albany by performing the full range of supervisory activities, such as: preparation of performance plans and evaluations; providing guidance and support to clerical staff as needed; etc. Manage staff work schedules, telecommuting, and workload and assignments to ensure adequate coverage to complete team assignments. Manages the development of staffs’ knowledge and skills by creating training plans, cross training, and on-the-job training.
Knowledge, Skills & Abilities
1. Strong verbal and written skills
2. Strong capacity in preparing and evaluating tabular material
3. Strong analytical and problem-solving skills
4. Detail oriented
5. Proficient in the use of technology, such as the Microsoft and Adobe Suites
6. Knowledge of the NYS Comptroller’s Office
7. Ability to manage multiple priorities
Additional Comments
Telecommuting
The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s primary residence location, duties, and work performance are aligned with telecommuting and operational needs they may be allowed to do so. Generally, OSC employees may telecommute up to 5 days per pay period but may be approved to telecommute less.
Reasonable Accommodation
The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.
Equal Opportunity Employment
The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.
Some positions may require additional credentials or a background check to verify your identity.
Brittany Pebler
P: (518) 474-1924
F: (518) 486-6723
[email protected]
Division Contact
Kimberly Bott
[email protected]
To Apply
Submit a clear, concise cover letter and resume stating how you meet the above minimum qualifications. Reference Item #03777-BEP on your cover letter for proper routing.
Be sure to include a copy of any unofficial transcripts if there are educational requirements / minimum qualification substitutions for this position. Documents must be sent as unlocked and accessible attachments.